Pioneer Sportsmen, Inc.
ARTICLE 1 ORGANIZATION
1. The name of the organization shall be Pioneer Sportsmen, incorporated. Pioneer Sportsmen, Inc. shall be organized as a nonprofit corporation incorporated under the laws of the State of New Hampshire. Pioneer Sportsmen, Inc. shall function as a membership type club with the specifics of operation as described below. Pioneer Sportsmen, inc. shall be able to have affiliate organizations within itself as well as be affiliated with external organizations, as per approval of the Board of Directors of Pioneer Sportsmen, Inc. Pioneer Sportsmen, Inc. shall be an affiliate of the National Rifle Association.
2. The purpose of the Corporation shall be the encouragement, instruction, proper development, and support of field sports among the citizens of the United States of America leading to a better knowledge on the part of such citizens for the safe and proper handling of firearms and of other field equipment such as Archery equipment. The corporate objectives shall be:
2.1. To advance the development of the characteristics of honesty, good fellowship, respect for the outdoors, good sportsmanship, and to provide the foundation of true patriotism.
2.2. The object for which this corporation is established is to educate the membership, the general public, and minors in the promotion of firearms safety, marksmanship, target shooting, shooting sports (both competitive and noncompetitive), archery, conservation of wild life, hunting, good sportsmanship, and civic responsibility.
2.3. To support the right of citizens of the U.S.A. to keep and bear arms as set forth in the Second Amendment of the Constitution of the U.S.A. and the Constitution of New Hampshire.
2.4. To promote the image and reputation of Pioneer Sportsmen, Inc., its members, and affiliated entities.
2.5. To assist members in obtaining information concerning present and future development of all field sports.
2.6. To provide a forum for the exchange of information and an environment for education.
2.7. Application for Pioneer Sportsmen, inc. club membership shall include the following certifications and require the applicant to commit to them by signature:
"I hereby certify that I am a citizen of or am lawfully present in the United States of America and that I am not a member of any organization or group which has, as part of its program, the attempt to overthrow the Government of the United States or the State of New Hampshire by force or violence, and that I have never been convicted of a felony and, if admitted to membership, I will faithfully endeavor to fulfill the obligations of a good citizen and sportsman."
3. An applicant, upon acceptance as a member of Pioneer Sportsmen, Inc. shall be issued copies of the Bylaws and the Document of Rules and Regulations for Pioneer Sportsmen, Inc. and will be expected to abide by its specifications and requirements as a condition of membership in Pioneer Sportsmen, Inc. A written receipt will be signed by the applicant as an acknowledgement of his having received said document.
4. Any member whose conduct shall be decided by the Board of Directors to have been injurious to the interest or welfare of the club shall forfeit their membership and rights, subject to a vote by the Board of Directors. Such a vote will not be taken without first giving the offending member two weeks notice of the charges against them and affording them the opportunity of being heard in their defense. The offending member may appeal the decision of the Board of Directors to the club members at a regular meeting or at a special meeting called for that purpose.
ARTICLE 2 OFFICERS
1. Pioneer Sportsmen, Inc. shall be governed and operated by the following Officers;
1.1. Directors (9)
1.2. Alternate Directors (2)
1.7. Executive Officer
2. The government of Pioneer Sportsmen, Inc. shall lie with the Board of Directors which will consist of the Directors and the President.
3. A minimum of three (3) Officers, recognized as such by the National Rifle Association must be members of the National Rifle Association.
4. Removal from office of Officers can be accomplished by:
4.1. A majority vote of the entire current Board of Directors.
4.2. A simple majority vote of all active club members at a properly called meeting, the members voting either in person, or by verified absentee ballot or by verified proxy, as accepted by the Board of Directors.
4.3. Automatic suspension of a member of the Board of Directors who misses three consecutively called meetings of the Board of Directors without a valid reason or a briefed Alternate Director present in his place.
4.4. Dismissal of a suspended or impeached officer shall be officially executed by the Board of Directors. The National Rifle Association shall be notified of the resultant changes by the Secretary or the Board of Directors, if deemed necessary, or if required under the rules of the National Rifle Association affiliation.
5. No member shall be eligible to hold office in the organization until they have been a member at least one year. If a position cannot be filled in this manner, a candidate approved by the Board of Directors may run for said position.
6. A Nominating Committee of three members shall be appointed by the President at least two months prior to the Annual meeting. The Nominating Committee shall furnish a slate of candidates, drawn from the active-members-in-good-standing roster, for President, Vice-President, Secretary, Treasurer, and Executive Officer. They shall also nominate for election three (3) Directors for three (3) year terms and two (2) Alternate Directors for one (1) year terms, from the membership.
7. Directors shall serve staggered three year terms of office. To be eligible for election as a director, an individual must have been a member in good standing for the last three consecutive years. The nominal number of directors in office shall be nine (9).
8. Two Alternate Directors shall be elected annually to act as replacements for Directors who are unable to attend a called meeting of the Board of Directors. Any Director who finds they are unable to attend shall arrange for and brief an Alternate Director to act on their behalf. An Alternate Director shall have no vote unless they are replacing a Director, however, they are encouraged to attend Board Meetings to express opinions on behalf of the organization. Alternate Directors must also meet the eligibility requirements of a Director.
9. If at any time an elected office is vacated, it shall be filled by a member in good standing appointed by the entire current Board of Directors, providing said member meets the requirements of the office as stated above.
10. If a Board of Directors quorum of seven (7) cannot be formed due to vacant offices, a new election by the membership for all offices, vacant or otherwise, will be announced and call by the remaining Officers, acting as a group in the capacity of President, and using the election procedures as described above.
ARTICLE 3 MEETINGS
1. The Annual Meeting of the organization shall be held on the first Thursday in October of each year, or if a postponement is necessary within a reasonable time thereafter.
2. Notice of each Annual Meeting of the organization shall be e-mailed to each member at least seven (7) days prior to the date set for the meeting.
3. Five percent (5%) or more of the membership in good standing in attendance at a properly called meeting shall constitute a quorum.
4. Robert's Rules of Order shall govern the conduct of all meetings.
ARTICLE 4 DUTIES OF OFFICERS
1. The President shall preside at all meetings of the organization and of the Board of Directors and shall perform all other such duties as usually pertain to the office of President. The President shall be considered a member, ex officio, of any governing or overseeing group or committee as defined by the Charter, the Bylaws, or the Document of Rules and Regulations of Pioneer Sportsmen, Inc.
2. In the absence of the President, the Vice-president shall perform the duties of the President. The Vice-President shall also head the Membership Committee and delegate personnel needed to do its job under the advice and consent of the Board of Directors.
3. The Secretary shall conduct all official correspondence and notify the Board of Directors of its meetings. The Secretary shall notify all club members of annual and special meetings and shall bear responsibility for all non-financial books, papers, and materials of the organization. The Secretary shall be responsible for the collection and official recording of the minutes and/or notes of all meetings of any governing or overseeing groups of Pioneer Sportsmen, Inc. The Secretary shall transmit to the National Rifle Association before November First of each year, a copy of the list of Officers of the Organization and the affiliation fee, if any.
4. The Treasurer shall bear the responsibility of accounting for all finances, financial structures and their operations and transactions, and any assets the corporation owns, purchases, sells, expends or otherwise transfers. Also, the Treasurer shall keep the corporate ledger concerning the above items and will present it on reasonable request by any elected Officer.
5. The Chief Executive Officer shall be responsible for the care, maintenance, and repair of the ranges and buildings and for the exclusion of undesirable persons from the property of Pioneer Sportsmen, Inc. The Executive Officer shall keep an inventory of all the corporate property including therein tools, furniture, trophies, firearms, ammunition, targets, and telephones. The Chief Executive Officer shall have charge of the care and policing of the interior of all building used by the corporation and shall see that members keep the same in a clean and orderly condition.
6. The Board of Directors shall be the governing body of the organization. A quorum of the Board of Directors shall consist of five (5) members of the same. The duties of the Board of Directors shall include:
6.1. Preparation of the annual budget for the operation and maintenance of the organization facilities.
6.2. Timely production, publication, and revision of the Document of Rules and Regulations for, and distribution of same to the members of Pioneer Sportsmen, Inc.
6.3. Approval of expenditures of money and establishment of procedures for the orderly requisition of supplies and materials for the payment of bills for the same.
6.4. Acceptance or rejection of applications for membership.
6.5. Auditing of the books and records of the Secretary and Treasurer and each discipline at least once a year and production of a report on the same for the annual meeting in October.
6.6. Full control of and authority over the operation of Pioneer Sportsmen, Inc. within the laws of the State of New Hampshire, the U.S.A., and the charter of Pioneer Sportsmen, Inc. The Board of Directors is defined by and must govern within the Charter and the Bylaws of Pioneer Sportsmen, Inc. and also will enforce the Bylaws as well as the Document of Rules and Regulations by the authority granted the Board of Directors in said Charter and Bylaws.
ARTICLE 5 AMENDMENTS
1. Notice of amendment of the Bylaws of Pioneer Sportsmen, Inc. must be submitted via first class mail to all members in good standing fourteen (14) days before the meeting at which such amendments (s) shall be acted upon. A three-fourths vote of the members present and the approval of the Board of Directors shall be necessary to pass and adopt such amendment(s).
2. A copy of any change or amendment(s) to the Bylaws shall be submitted for approval to the National Rifle Association and all other pertinent organizations.
3. The Bylaws shall take effect immediately upon their adoption. All members shall be issued a copy of these Bylaws.
4. A two-thirds majority vote of a quorum of members in good standing at a properly called Bylaws Meeting will be required to amend the Bylaws of Pioneer Sportsmen, Inc.
5. A two-thirds majority vote of a quorum of members in good standing at a properly called Document of Rules and Regulations Meeting will be required to change or amend the Document of Rules and Regulations of Pioneer Sportsmen, Inc.
6. The number of Directors is increased from six (6) to nine (9), still with two (2) Alternates. For the 2013/2014 membership year only, the additional 3 Directors will be elected for staggered 1, 2, and 3 year terms. Thereafter, each Director (not Alternate) will be elected for a full 3 year term.
7. First class mail is replaced by e-mail as the primary source of communication. An opt-out option is available, if the Secretary is properly notified in writing that the member prefers to opt out of e-mail notification.
8. Paragraph 2.2 of Article 1 is changed to the following: "The object for which this corporation is established is to educate the membership, the general public, and minors in the promotion of firearms safety, marksmanship, target shooting, shooting sports (both competitive and noncompetitive), archery, conservation of wild life, hunting, good sportsmanship, and civic responsibility."
9. The annual general meeting date is changed from the first Wednesday in October to the first Thursday in October.
10. The monthly meeting membership quorum requirement is reduced from 10 percent to 5 percent.
REVISED and ADOPTED ................... JULY 1960
REVISED and ADOPTED ................... APRIL 3, 1963
REVISED and ADOPTED ................... DECEMBER 1, 1982
REVISED and ADOPTED ................... OCTOBER 6, 1987
REVISED and ADOPTED ................... JUNE 7, 1989
REVISED and ADOPTED ................... OCTOBER 7 2004
REVISED and ADOPTED ................... DECEMBER 24, 2013